Learning how to write emails and letters in Japanese is an essential skill if you are planning to study, work, or do business with Japan. Japanese communication is deeply rooted in politeness, respect, and structure, which makes it very different from English writing styles.
Whether you are a student, job seeker, business professional, or language learner, mastering emails in Japanese can greatly improve your career and cultural understanding.
In this complete guide, you will learn:
Let’s begin step-by-step.
Learn more about Japanese writing systems, including Kanji, in our detailed guide
In Japan, written communication reflects your character, professionalism, and respect for others. A small mistake in tone can make your email sound rude or careless.
Good Japanese writing skills help you:
That’s why Japanese writing etiquette is just as important as grammar.
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Before writing, understand the standard format used in Japanese emails.
Keep it clear and polite.
Example:
件名：お問い合わせについて
(Subject: Regarding Inquiry)
Use respectful titles:
Example:
田中様
(Tanaka-sama)
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Common opening lines:
Write clearly and politely. Japanese prefers indirect and soft expressions.
Examples:
Include your full name, company, phone number, and Japanese email address if available.
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Situation: Asking for course information.
Japanese Email:
件名：日本語コースについてのお問い合わせ
株式会社チームランゲージサービス
ご担当者様
いつもお世話になっております。
私は日本語学習に興味があり、貴校の日本語コースについてお問い合わせいたします。
入学時期、授業料、クラススケジュールについてご案内いただけますでしょうか。
お忙しいところ恐れ入りますが、何卒よろしくお願いいたします。
山田太郎
English Meaning:
Subject: Inquiry About Japanese Course
Dear Sir/Madam,
Thank you for your continued support.
I am interested in learning Japanese and would like to inquire about your courses.
Could you please provide details regarding admission dates, fees, and class schedules?
Thank you for your time and cooperation.
Taro Yamada
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Common polite endings:
| Japanese Phrase | Meaning |
| よろしくお願いいたします | Thank you in advance |
| 何卒よろしくお願い申し上げます | Very formal thank you |
| ご返信お待ちしております | I look forward to your reply |
| 引き続きよろしくお願いいたします | Thank you for continued support |
These phrases show respect and professionalism.
Japanese letters follow a similar structure but are more formal.
Japanese Letter:
親愛なる美咲へ
元気ですか。久しぶりですね。
私は最近日本語の勉強を始めました。とても楽しいです。
いつか一緒に日本へ旅行したいですね。
体に気をつけてください。
また連絡します。
友より
さくら
English Meaning:
Dear Misaki,
How are you? It’s been a long time.
I recently started studying Japanese. It is very enjoyable.
I hope we can travel to Japan together someday.
Take care of your health.
I will contact you again.
Your friend,
Sakura
English:
Dear Sir,
I am writing to apply for the Japanese language course.
Please provide me with details about the next batch.
Thank you for your time.
Japanese:
拝啓
私は日本語コースに応募するためにご連絡いたしました。
次回のクラスについての詳細をご案内いただけますでしょうか。
お忙しいところありがとうございます。
敬具
A Japanese email address usually follows this style:
firstname.lastname@company.co.jp
Example:
taro.yamada@teamlanguages.com
For students:
name123@gmail.com
Use simple, professional names without nicknames.
| Japanese | Meaning |
| お世話になっております | Thank you for your support |
| ご確認ください | Please check |
| 申し訳ございません | I sincerely apologize |
| ありがとうございます | Thank you |
| 失礼いたします | Best regards |
Japanese writing values humility and politeness.
If you want to master Japanese email writing, letter writing, and business communication, expert guidance is essential.
At Team Language Services, we provide:
Team Language Services
2/81-82, 2nd Floor, Lalita Park,
Gali No - 2, Laxmi Nagar,
New Delhi - 110092
📞 +91 8700956038
📧 tls@teamlanguages.com
Our experts help you speak and write Japanese confidently for jobs, studies, and business.
Start with simple polite phrases like:
いつもお世話になっております。
Keep sentences short and respectful.
Use:
よろしくお願いいたします。
It is safe for both formal and semi-formal emails.
Casual emails use plain form. Business emails use keigo (敬語), which is polite and formal.
Use formal words like:
拝啓 / 敬具
This shows professionalism and respect.
No. Japanese emails follow a different cultural flow focused on politeness first, message second.
Because Japanese companies judge your communication skills before hiring.
Mastering how to write emails and letters in Japanese opens doors to international careers, higher studies, and strong professional relationships. With the right structure, polite expressions, and cultural understanding, you can communicate confidently in Japanese.
For expert training and practical guidance, Team Language Services is your trusted partner in mastering Japanese communication skills.
Start your Japanese learning journey today! 🇯🇵
